SOS CAREERS PROGRAM SUPPORT OFFICER DUTIES AND RESPONSIBILTIES (VOLUNTEER)

  • Plan the Programs
    • Develop integrated program management plan – communication, stakeholder relation, personnel, budget, risk assessment, club structure governance structure, management and charter, program charter, grant chart, etc.
    • Plan the delivery of program components in accordance with the integrated program management plan.
    • Develop new initiatives to support the strategic direction of the organization.
      • Ensure all feedback evaluation forms by the Consultants/ consulting firms, trainers, experts, participants and other relevant team members are completed, collected and assessed through collaboration with the Monitoring, Evaluation and Research team.
      • Develop a program evaluation framework to assess the strengths and identify areas for improvement.
      • Ensure all project documentation and material is provided to the participants and trainers as due
      • Responding to the specific needs of the students
      • Conduct relevant research and feasibility studies as required to develop integrated program management plan and update assumptions.
      • Develop and update program management documentation.
      • Develop forms and records to document program activities.
    • Organise the Programs
      • Provide reports to the Board of Trustees and the Senior program Manager
      • Create and maintain the project management calendar/schedule and file all project documents
      • Coordinate and manage the Workshops, events, programs, sessions as required
      • Manage stakeholder relations and consultancy engagement
      • Maintain a relationship with the institutions, relevant government agencies, ministries and parastatals, corporate organization, grant making bodies.
      • Secure relevant funding through interactions with donors, grant making organizations, etc.
      • Maintain a grants calendar and complete grant applications as required
      • Maintain a conferences and seminars schedule to enhance SOSF visibility
    • Lead the programs
      • Monitor the program activities on a regular basis and conduct a quarterly evaluation according to the program evaluation framework
      • Report evaluation findings to the Acting President and Board of Trustees and recommend changes to enhance the program, as appropriate
      • Recruit advisors, consultants, trainers, skills personnel, career experts, etc. onto the program through the use of media and other outlets including but not limited to conferences, seminars, personal network etc.
      • Communicate with stakeholders to understand how the delivery of the workshops and the program can be enhanced
      • Provide the necessary information to the Stakeholder Relations department to allow for appropriate and targeted media updates on the Foundations activities
      • Provide the necessary information to the Stakeholder Relations department to allow for appropriate and targeted media updates on the Foundations activities
    • Control the programs
      • Provide information on finances and expenditure on the program and attach supporting documentation for the board
      • Document the expenses of the program and revenues.
      • Manage procurement
      • Monitor and approve all budgeted program expenditures.
      • Process and document payments by beneficiary
      • Work with Financial Secretary to manage the disbursement of funds for all program activities and other general administrative functions of the Foundation.
      • Negotiate and Document High Value contracts and manage contract deliverables
      • Submit relevant expenses memos e.g. for stipends etc. timely.
    • Maintain and keep financial records of all projects and the Foundations’ activities including monitoring the expenses of the Foundation and ensure they are up to date
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