ADMIN/ FINANCE ASSISTANT
The Skills Outside School Foundation is a not-for-profit organisation registered as in IT (70340) in June 2014 at the Corporate Affairs Commission, Nigeria and a Company Limited by Guarantee (09365183) at the Companies House, UK.
DUTIES AND RESPONSIBILITIES
The Skills Outside School Foundation is seeking an Admin/Finance Assistant whose primary function includes:
Finance budgeting, Accounting and book keeping, expense tracking & management, and other finance duties.
The Admin/Finance Assistant will get to work directly with a wide range of stakeholders at all levels – staff, management, trustees, external stakeholders, consultants, service providers/vendors, partners and other entities/individuals.
The Admin/Finance Assistant needs to understand and have a good grasp of the organizational structure, policies, procedures and operations in depth.
The duties and responsibilities are highlighted below:
Manage the preparation of the budget
Recommend changes to implement and update financial policies and procedures
Prepare and reconcile financial statements
Establish and maintain vendor accounts
Ensure transactions are properly recorded and entered into the computerized accounting system
Document income and expenditure
Manage requests for extra-budgetary expense
Prepare income statement, balance sheet and cash flow statements
Manage annual audit process with auditors
Maintain financial files and record
Analyse expenses and present findings on a monthly basis to the board
Present financial statements for the annual report.
Other Finance-related roles.
ESTIMATED HOURS PER WEEK: 35 HOURS (Minimum)
REPORTING RELATIONSHIP: Admin/ HR/ Finance Officer
SKILLS AND COMPETENCIES
The Admin/Finance Assistant should demonstrate competence in all of the following:
Ethical Behaviour: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
Relationship Building: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization particularly with current partners and sponsors; Command a professional image.
Effective Communication: Speak, listen and write in a clear, thorough and timely manner including by phone with several stakeholders; Articulate the foundationsâ€™ mission, program objectives with relevant stakeholders.
Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
Lead: Positively influence others to achieve results that are in the best interest of the organization.
Decision Making: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization; Proactively take actions necessary to produce results and able to work independently/with little guidance.
Organization: Set priorities, develop a work schedule, Monitor the progress towards goals, and track details, data, information and activities.
Planning: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
Problem Solving: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
Strong strategic, analytical, and project management skills: demonstrated ability to take responsibility for a diverse number of activities and
to complete them in a timely manner with limited supervision; deadline driven, and able to manage multiple projects and engagements simultaneously.
Strong attention to detail and editing skills
Self- Management: Is self-directed, eager to meet and exceed objectives, and excited to take on more responsibility;
A university degree in Accounting, Finance, business administration, business management or a related field of study.
A year experience in a Finance-related role.
Proficiency in MS Office applications (Outlook, Word, Excel and PowerPoint)
Proficiency in cloud software applications (Skydrive, DropBox, Google Docs)
Physical Demands (The nature of physical effort leading to physical fatigue) – The Finance (Program Support Officer) will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain. The Officer may also have to do some light lifting of supplies and materials from time to time.
Sensory Demands (The nature of demands on the incumbentâ€™s senses) – Sensory demands include use of the computer, which may cause eyestrain and occasional headaches.
Mental Demands (Conditions that may lead to mental or emotional fatigue) – The Finance (Program Support Officer) will have to manage a number of requests and situations at one time. Stress may be caused by the need to complete tasks within tight deadlines.